Scenarios

  • You have a group of learners that you want to subscribe the same courses.
  • You want to create a report for a specific group of learners.

Which role do you need?

Administrator


Go to the Users tab and click Groups. Go to the Learners tab.

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1) Create a learner group

Once the course has been created, it's not possible to link a learner group anymore. Create the groups in advance.

Click +Learner group and fill in the name in the popup.




2) Create a group in a group

You can place a group in an existing group, which is very useful if you have a number of courses that everyone should be subscribed to and also some course that you only want to subscribe a specific group to, like in this example:

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If you want to place groups in a group, it's best to set this up when you are linking courses to a group. 

3) Add learners to the group

Click the Add button to place learners in the group.

If you link the group 'All learners' to the course, all 7 learners will be subscribed. If you only link 'Sector A' to the course, only the first 3 learners will be subscribed.

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4) Unlinking learners

You can unlink learners one by one in the overview. Or click Edit at a group, then you can unlink learners as a bulk action.

You have 3 options:

  • Only remove the learner from the group.
    The subscription(s) will be saved. 
  • Remove the learner from the group and from the linked courses.
    The progress will be saved and the subscription status will change to 'expired'.
  • Remove the learner from the group and from the linked courses, and delete the progress of those courses.
    In this case the courses that are linked to a group will be removed. All results will be removed.

Wouldyou like to unlink multiple learners, but not all? You can click and drag the checkboxes:

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5) Link the subenvironment and other settings

This step is optional. If you link a subenvironment, users with the reseller role (that also have access to the subenvironment) can link the group to a course they create.

Go to the group and click More and Link subenvironments.

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Gives access to...

Below you will find the courses that are linked to the learner group.

External ID

Fill this in if you want to import learners into a group. 


Using a learner group in reports

You can also link a learner group to report on this in a custom report. You can select the group at step 4 Filter.


Related articles

  • Importing users
    Once the groups have been created, you can import learners into a group.
  • How can I subscribe learners to a course?
    If you don't have groups of learners to subscribe to a course, there are other subscription methods to choose from.
  • How do I manage learners' licences?
  • Creating custom reports
  • Which roles and rights can I assign to users in aNewSpring?