○ Tutorial: Put a learning journey as a product in the catalogue
You can sell courses by putting them in the catalogue.
Would you rather follow a brief learning journey about offering learing journeys by using the catalogue? Follow the Mini Masterclass in our Academy and click on the link below:
Mini Masterclass - Offering learning journeys using the catalogue
1) Give yourself the right permissions
Before you can add products, you need the reseller role. It is important that there is one reseller per sub environment who has the subright to receive product notifications. Questions form users about a product will reach that person, as well as notifications of new orders.
How to set these rights can be found in the article Reseller tab: Set rights and link the subenvironment.
Don't want to receive the product notifications yourself? You can always create a seperate user to which you can, for example, link the e-mail address of your support department.
2) Turn on the catalogue
The tenant can make the catalogue available via the the Advanced Settings at the tab Settings. If you want to use access codes (more about that below), you will need to select the box Available when logged in and/or Available when logged out at Access code.
3) Create a course
After creating a template and publishing it, you need to create a course.
See Creating a course.
4) Link a product directly to a course, bundle or by an access code group
You can link a course to a product in several ways:
- Connect the course directly to a product
Optional: Add multiple courses or bundles - Link the course or bundle to an access code group
A) Connect the course directly to a product
Go to Templates, click More next to the course you want to add and then choose 
Add to new catalogue product.
After creating the product, you can edit it directly.
A1) Optional - Add multiple courses or bundle courses to the product
Scroll down and click +Course or +Bundle course in the catalogue products.
You can find more information about bundle courses in this article: Creating learning journey bundles.
If you have created bundles but still prefer to use access codes, you can also add bundles to access code groups.
Continue to Step 4.
B) Link the course to an access code group
Choose the access code group option when you want to give your customer the opportunity to buy more then a single copy of the product. For example, consider a scenario where a teacher purchases the course for his learners. After the order, he will receive multiple access codes in his inbox, which he can distribute among his learners.
Be aware that you enable the Access code in step 1, so that learners can get access to the new course with the code.
When a new learner has bought a product and received an access code, there will be no licence charged from the balance in aNewSpring immediately. This only happens when the learner creates an account with the code and enrollend himself in the course.
B1) Create an access code group
See our article 'How to create access codes'.
B2) Create a catalogue product
Click + Product on the Reseller tab. Scroll down, switch to Access code group and select the access code group you created.
Please note that, in this case, you have to enable the access codes in step 1. Participants can then use the access code on the login screen (or home screen when already logged in) to create an account. Make sure that the access code option is enabled in Settings.
5) Set up the catalogue product
- Upload a product image. The ideal size is 334 x 140 px.
- A short description will be shown under the title within the product tile in the catalogue. You can upload a .svg image here.
- The recommended size of the header image is (at least) 1080 x 290px. For high-screen resolutions, a wider image is preferred.
- The description used for product details.
6) Choose the subenvironment and create product categories
Click the tab Settings and Pricing. Choose in which subenvironment this product has to be published. You can categorise the products in the catalogue. Click +Product category and fill in the name of the category.
Catalogue example:
7) Determine the purchase method
- Paid. For this, you will need to be connected to Stripe, Buckaroo and/or PayPal. A learner will automatically receive either an access code or a registration link after a successful payment. You will need to buy licences to access this option.
- Free (with approval). The catalogue manager will receive an email when a learner requests the product. The catalogue manager will have to approve this before the learner automatically receives the access code or registration link. You will need to buy licences to access this option.
- Free (Direct access). This is only available for catalogue products without access codes. A learner can request the course and will immediately get access. You will need to buy licences to access this option.
- Demo. This is only available for catalogue products without access codes. Check For anonymous learners and an anonymous user will automatically be created (if the user is not logged in yet) and will have access to the demo right away. If this option is unchecked, the user will be directed to a form to create an account first.
You will need to buy licences to access this option only if the template has not a demo purpose.
Show existing events in the product
Add tags to the product and catalogue
8) Publish the product in the catalogue
After setting up the product, click Publish to make it available in the catalogue. Users that buy this product will receive (A) a registration link or (B) an access code via email after successful payment.
If you want to change the currency to USD, please contact the support team.
9) Provide a sufficient licence balance
For every new learner who will be subscriped for a course, a licence will be deducted from your balance. Therefore, make sure that you always have enough balance to prevent a learner cannot complete the purchase.
See Buying licences.
Copy products
You can reuse products in this or other sub-environments by clicking Copy via the More button.
