Last modified: 2017-02-28 14:05:27 +0100

Submanagement is not available in most learning environments. Activating this feature has a big impact on managing users in the learning environment. Contact us for more information.

Submanagement separates the user management per subenvironment. If this option is activated, you will need rights for the subenvironment you want to manage. You won't be able to see what is linked to other subenvironments.

How it works

There is a difference between linking a user to a subenvironment and giving a user rights to manage concepts that are linked to a subenvironment.

Give a user rights for subenvironment(s)

You can give administrators, tenants and resellers management rights for subenvironment(s). These are the rights:

Administrator: Can link users to a subenvironment and decide in which subenvironments concepts* are or aren't visible.

Tenant: Can set up the look&feel of a subenvironment and change the email templates.

Reseller: Can create access code groups for a subenvironment, set up the catalogue and manage orders.

You can assign management rights by going to Users and then the Roles button. Make sure the concerning roles are checked there, click Update and go to the tabs Administrator, Reseller and Tenants to assign rights for the subenvironments.

Under these tabs there is an option Always linked to all sub-environments. If you check this option, the user will become a super administrator, super reseller or super tenant. These users automatically always have access to all subenvironments. Only super administrators can give other administrators a super role. To make someone a super tenant, you will also have to be a super tenant yourself. Only super tenants can see concepts that are not linked to their subenvironment.

Linking a user to a subenvironment

If you link a user to a subenvironment, this user can be managed by each administrator that has rights to that subenvironment. The administrator can change the user's details and manage the subscriptions.

You can link this by going to the Users tab. There is a small chain icon. Click it to see which subenvironment(s) a user belongs to. You can copy multiple subenvironments (if you have the rights to do that) by selecting the user(s) and clicking the button Link sub-environment. Then select the subenvironment(s) you want to link the user to.

*Linking concepts

Besides linking users to subenvironments, you can also link concepts. Examples of concepts are templates, courses, content libraries, groups and reports.

Authors and designers will still have access to the same content libraries they have author rights to and templates where they have designer rights for the content libraries. Once you link a content library to a subenvironment, this means that administrators of that subenvironment can assign author and designer rights for the content library. Authors and designers don't need to be linked to the same subenvironments as the concepts they have access to.


You can link reports to a subenvironment. Instructors will only be able to see a report that belongs to the same subenvironment.

Only a super administrator can create reports that are linked to one subenvironment but uses courses from another subenvironment. An instructor won't be able to see this kind of report.

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