Adding events

Last modified: 2018-05-14 16:01:27 +0200

Scenarios

  • You want to invite learners for a day of practice, exam moment in the class or another organised event.
  • The event is held on multiple days/times and you want to give learners the opportunity to choose a time.
  • You want to register which learners will attend and when.
  • You want to set a minimum amount of participants for an event, so it will only happen when that number is reached.
  • You want to set a limit for the amount of learners that can participate.

Necessary roles to do this

Administrator and Designer


Because you can make an event available in multiple learning journeys, you will set this up at a higher level. Go to the tab Events.


1) Create an event

Click + Event to create a new event.


2) Enter the details of the event

Give the event a description, date, time and location. You can also set a minimum and maximum amount of participants. Minimum is the minimum amount of registrations that is necessary to hold the event. The participant can see if there are enough participants.

At maximum you can indicate the maximum amount of learners that can register. When that has been reached, no new registrations will be accepted.


3) Link instructors to the event

You can do this at the tab Instructor by clicking Select instructor. These people can view the event (under the tab Instruct --> tab Events) and see which learners have registered. If something has been set up at Assessment (see below), instructors can also assess the event.

Articles that can help with this step:

Assign roles and rights to users

Guiding events


4) Set up the assessment (optional)

Under the tab Assessment you can indicate if learners need to be assessed for the event. This is turned off by default (No assessment). When an instructor has assessed the event for a learner, the learner will receive a notification.


5) Set the right status for the event

At the top of the page, you can change the Event status. By default, this is set to Unconfirmed, if you know for sure that the event will be held, you can set it to Confirmed. Or you can set it to Cancelled to cancel the event. Registered learners will receive a notification by mail about any change of the status.

The user that has the 'Tenant' role can change the text of the notifications called 'Event status updated' and 'Event assessed'. See Editing notifications.

By default, Enrolment is set to Open. By setting it to Closed, learners can't register for the event anymore.


6) Create an event activity in the template

This is a step for the designer. Click the tab Templates and then the button Edit at the template that should have the event. Click +Activity and choose Event. If the template had already been published, you can publish the activity right away.

Articles that can help with this step:

Step 2) Creating a course structure of the Tutorial: How do I create a basic course?

Publishing a course template


7) Link the event to the activity

Go to the tab Templates and go to the Settings of the course. Go to the tab Activities and Manage Events.

Click Select Event to add the right event. You can always remove it from the activity. You can also link multiple events. After you click Update, your learners can register themselves.

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